Accounting Executive Assistant

Location: New York, NY

Department: Accounting and Finance

Type: Full Time

Min. Experience: Experienced


American Friends of The Hebrew University (AFHU) is a national, not-for-profit organization that provides programs, events and fundraising activities in support of The Hebrew University of Jerusalem, Israel’s foremost center of higher education and research.  Since its inception, Hebrew University’s scientists, scholars and researchers have been committed to solving the most pressing global challenges of our time.

The successful candidate is able to exercise good judgment in a variety of situations, maintain a balance between many projects and tasks, and possess strong written/verbal communication and interpersonal skills. 

Responsibilities include but are not limited to:

Provide Administrative Support for the accounting and finance department

  • Maintain calendars, contacts and tasks, coordinating meetings, anticipating needs, and making related arrangements as necessary
  • Manage travel arrangements as needed
  • Complete expense forms and track reimbursements
  • Documentation creation (Microsoft Word, Excel, Powerpoint)
  • Provide general administrative and office support as requested, including answering phones, monitoring walk-in traffic, and sorting/distributing mail within the department
  • Maintain files and filing system for important documents, including billing and contract files, budget files, committee files, audit-related correspondence, tax return documents, insurance coverage information, financial statements, annual reports, etc. 
  • Prepare reports, draft correspondence, and assist with ad hoc projects as necessary 
  • Coordinate finance Board Committee meetings including scheduling; document preparation; minutes

Assist with Banking, Compliance, Contracts & Insurance Administration

  • Responsible for quarterly charitable gift annuity filings and annual state charitable registrations.
  • Work with outside vendor to file state corporation registration statements and tax filings. Assist with administrative management of bank and investment accounts. Complete monthly bank reconciliations.
  • Complete annual insurance renewal applications and manage certificate of insurance process.
  • Provide back up support for accounts payable function
  • Review contracts

Skills/Qualifications required:

  • Minimum five (5) years of administrative support experience
  • Bachelor's degree preferred
  • Excellent writing skills, analytical skills and verbal communication skills 
  • Strong organizational skills with high attention to detail 
  • Strong project management skills and ability to balance competing priorities
  • Must be computer proficient, and strong working knowledge of MS Word, Excel, Powerpoint
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors 
  • Ability to handle confidential and sensitive information with discretion 
  • Must be adaptable and open to evolving job responsibilities
  • Detail oriented
  • Customer service oriented


 We offer a competitive salary and a comprehensive benefits package including, but not limited to: medical and dental Insurance, Flexible Spending Accounts, 403B Retirement Savings Plan, TransitChek Program, Employee Assistance Program, as well as a generous time off/holiday policy.

We are an equal opportunity employer.

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